QR code generation
Generate a QR code for an instance using tracking information, then print and attach it to a physical object or asset.
QR Code and OCR Scanning
Scan-enabled identification, tracking, and data capture for physical assets and field workflows.
Explore the capabilityOverview
QR Code and OCR Scanning extend Protrak from screen-based tracking to real-world execution. QR codes connect physical objects to their digital records, while OCR helps capture text from labels, documents, or visible markings into configured attributes.
The capability is especially useful where teams need to identify assets, parts, construction elements, inventory items, defects, or workflow records from mobile devices and then take action on the linked instance.
Design Studio capability
Capability Scope
QR/barcode scanning
Scan a code from mobile and resolve the linked instance or value based on configured tracking information.
View details from scan
Open the relevant instance view page after scanning so users can inspect state, details, or related information.
Bulk scan and promote
Scan multiple instances and perform lifecycle progression when the selected records are eligible for the same state transition.
OCR text recognition
Detect text from an image or camera view and populate a configured text attribute, with manual correction where configured.
What teams can configure
Core Capabilities
A configurable Design Studio capability that helps teams shape operational applications without rebuilding screens for every process variation.
- Configure a QR code as a standard widget in the appropriate form or view layout.
- Generate QR codes from tracking ID or tracking information associated with an instance.
- Support manually entered or auto-generated tracking IDs, including sequence and prefix-based identification where configured.
- Scan QR codes or barcodes from mobile to fetch matching instance context or populate values.
- Use OCR detection for text attributes so recognized text can be added automatically to the form.
- Allow manual edit or correction when scan results need review before saving.
- Use scan-based workflows to inspect state, upload defect photos, view details, scan more items, or promote eligible records.
Operational application
Use Cases
- Generate and print QR codes for physical parts, assets, construction elements, or inventory items that need digital traceability.
- Scan an item at the field location to open its current state, ownership, quality details, or history.
- Capture label text through OCR when users need to fill a reference number, warning text, serial number, or visible identifier.
- Use bulk scanning when multiple items need to move through the same workflow step together.
- A field inspector can scan a QR code on an installed element, open the record, and upload defect evidence.
- A warehouse team can scan multiple items and update their lifecycle state once dispatch or receipt is complete.
- A maintenance user can scan a label, extract readable text, and avoid manually entering long reference information.
- A supervisor can validate whether scanned items are in the correct state before allowing a bulk promote action.
Centralized and reusable
Operational Flow
1. Configure
Place the QR code or scan-enabled attribute in the appropriate form, view, or mobile flow.
2. Identify
Generate or assign the tracking ID that uniquely represents the instance.
3. Attach
Print and attach the QR code to the physical object, asset, part, or element.
4. Scan
Use mobile scanning to identify the record, capture text, or collect the required value.
5. Act
View details, update values, upload evidence, or promote records through the configured lifecycle action.
In practice
Use Scenarios
- Construction or precast elements where teams need to scan a physical item and see its current status.
- Inventory or warehouse items where movement, consumption, or inspection should be tied back to the digital record.
- Field defect reporting where users scan an object, open its instance, and upload defect evidence.
- Label-driven data capture where OCR reduces manual typing from labels, warnings, or reference text.
- Bulk operational progression where multiple scanned instances move through the same lifecycle step.
Design Studio
A practical bridge between field execution and digital governance
QR Code and OCR Scanning position Protrak as a practical bridge between field execution and digital governance. The capability reduces lookup effort, improves accountability for physical assets, and helps users act from the point of work.
Scan a physical item, open the digital context, capture evidence, and move the process forward.